Welcome Email to New Employee: Start Preboarding on the Right Foot

 

For many new employees, preboarding might still be something completely unfamiliar. Ideally, preboarding would be a comprehensive process preparing the employee for the start of a new job. However, even if resources are limited and a well-planned preboarding is still unachievable, the “welcome email to new employee” is the minimum any employer can do to ensure that you feel seen and taken notice of at the start of your new employee journey.

introdus, employee onboarding software, firmly believes that a successful new hire journey is only possible through well-designed and structured Pre & Onboarding processes. Any new hire deserves to feel confident and well-supported at the start of a new job.

This article will discuss multiple instances of communication between an employer and a new hire at the start of a new employment contract, such as: the new employee introduction email to colleagues, the welcome mail to new joinee, welcome email from new manager to team.

If you want to get inspiration for your own introduction email to new team, consult our dedicated article on our blog-HR that also contains some examples to guide and inspire you.

A Welcome Email to New Employee Sets Preboarding in Motion

 

Sending a welcome email to new employees is a great way to break the ice at the beginning of the preboarding stage of the employee lifecycle. After all, you are already excited from having signed the contract and you need that feeling to be kept alive until the first day on the job.

Many companies fail to take advantage of the many benefits of preboarding a new joiner, as they do not acknowledge that keeping any new joiner excited is crucial for a positive start.

As highlighted by introdus’s CEO and Pre & Onboarding Specialist, Anders Thorup, a welcome email to new staff is such an inexpensive way to perform a preboarding activity, that no company should steer clear from doing it.

Welcome Email to New Employees Insights

There are a lot of good methods of getting a preboarding process, even when resources are scarce for HR: It doesn’t cost a lot to a send welcome email to new employee from manager and HR.


—Anders Thorup, Pre & Onboarding Specialist at introdus.

Get more of Anders’ insights

Something as simple as a new hire welcome email, can ensure the new employee that the company is taking the extra steps to make them feel welcome and to keep them engaged until the employment start date.

 

New Employee Introduction Email to Team Members

 

The new employee introduction email to team members is another easy way that your employer can use to make you feel welcome to your new team. After all, you are going to be a component to a group of people that join efforts in achieving some specific goals.

The new employee introduction email to team members can also be seen as a form of keeping the team posted with the development of the team structure, and inform them regarding key logistical details: what role are you going to have in the team, are you going to collaborate with specific individuals more than with others, what is the start date.

The new employee introduction email to team members will also provide a brief introduction of your past experiences, educational background and location (this can be specifically relevant in the case of remote workers). Some companies might even require you to provide a random fact about yourself, in order to provide a picture of you not only as a professional figure, but also as a person and a personality.

In case of a new management position being filled, the necessity of a welcome email from a new manager to team members is clear: you will want to know who your new leader is, how to reach him in case of need and what to expect in terms of the transition from a leader to another.

 

Welcome Email for New Team Member: Key Objectives

 

We consider that the welcome email for new team members has one overarching purpose, to make a good first impression. After all, you never get a second chance to make a good first impression, is this not true?

Additionally, subsequent key objectives for the welcome email for new team members are:

  1. To reassess that the company is happy to welcome the new hire and that is appreciative for them having taken the employment opportunity over any other competing offer.
  2. To inform the employee of any activities that have to be performed prior to the first day, this would typically include submission of documentation.
  3. If the company has a preboarding process in place, the welcome email for new team members can provide login information and an outline of the preboarding process.
  4. Provide a reminder of the start date and time.
  5. Provide a clear point of reference in case of any needs prior to the start of the employment; contact information should also be provided.
  6. Make the employee already feel like they are a part of the team and like they are accepted and appreciated and act as a catalyst for employee satisfaction and retention.

A sample email announcing new employees has to inform, engage and reassure the new hire of having made the right choice when signing the employment contract.

Welcome Email to New Employees Insights

Sending a welcome email to new employees is a great way to break the ice at the beginning of the preboarding stage of the employee lifecycle.


Sample Email Announcing New Employees

 

If your company was never used to introducing a new employee to team members, they might be wondering what should or should not be included, to be informative enough, but not overly detailed, and not to strip you of the opportunity of introducing yourself properly to your new co-workers.

This is why we are drafting a sample email announcing new employees, that can be used as an example for drafting a personalised letter template for your company and any new hires.

You will find a new employee introduction email sample, in our article fully dedicated to a sample email announcing new employees, available on our blog HR.

 

Your New Employee Introduction Letter

 

If you are at a loss for how to draft a new employee introduction letter, we have got you covered.

These are the essential aspects you should include in your new employee introduction letter:

  1. your new role and your team;
  2. your start date and location (remote or on-premise);
  3. your total years of experience;
  4. your educational background;
  5. what makes you excited about this position;
  6. what do you enjoy doing in your free time: one or two key hobbies;
  7. a fun fact that can give a hint of your personality.

 

Email Introducing New Employee to Clients

 

Introducing a new hire to the team through the welcome mail to new employees is just as important as introducing the new hire to clients. The latter can also be achieved by utilising the format of an email introducing a new employee to clients.

Imagine that your new company has just hired you for a customer success department, and you suddenly start sending emails and contacting clients to establish meetings or to inquire about various aspects of the collaboration. It would look odd and unprofessional in the eyes of clients to not receive a simple informative message, or an update email introducing the new employee.

 

Set a Good Impression with the Welcome Email to New Staff

 

It takes so little to set a positive first impression through a welcome email to new staff. It shows the care and consideration that any new hire deserves at the start of a new employee journey. And moreover, a welcome email to staff can even act as a catalyst for employee satisfaction and retention.

introdus, employee onboarding software, is on a mission to help companies create the most rewarding employee experiences both through Preboarding and Onboarding.

You worked hard, you have the right skills and knowledge, you put in the effort during the application and recruitment processes, so you deserve a great start at your new job.

Ensure positive employee experiences through the Welcome Email to New Employee and a Structured Pre & Onboarding Software.

 

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