Introduction Email to New Team: Examples

An introduction email to new team is an opportunity to make a good impression at the beginning of a new employment relationship. New employees can send this email during the Preboarding phase. This period takes from the new hires signs the contract to the day 1 on the job.

Classic examples of preboarding activities are email communication flows. The employer can formally welcome new hires via a welcome email to new employee.

If you are a new manager taking over the leadership of a team, the following template can be useful for you. We are including below a new manager introduction email to team template. It’s easily customisable to your company’s specific details.

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Introduction Email to New Team: Best Practices

New employees should introduce themselves to the new team in the easiest way. However, there are some best practices that they can keep in mind when drafting their email. These tips are also valid for all types of introduction messages and is a sample onboarding plan for new employees.

Select a Style and Tone: Formal or Informal

The introduction email to new team should reflect the overall tone of the company. How was the communication with the candidates during the application and recruitment process? How was the communication from the moment of signing the contract?

All of these events provide the sender with some useful hints. Moreover, the new employees can do their own research. They can have a look at the company website, as well as its social media presence.

Write a Concise and To-The-Point Subject Line

Everybody wants that their future colleagues to actually read the introduction email. After all, it might be one of the many emails that pile up in their inbox on a daily basis. So the sender should write a concise and to-the-point subject line. The subject line should keep the same style and tone of the message.

Look for Portraying Excitement

If new hires think about the overall goal of sending a new employee introduction email to new team, then it is showing excitement for starting the job. They look forward to their future collaboration. So this email has to reflect that.

So, do not shy away from expressing excitement. New employees look forward to meeting everybody and becoming a part of the team.

Introducing Yourself to a New Team Email: Examples

Looking at a “introduce yourself to a new team” example email provides new hires with information on how to draft their own version. Just keep in mind the best practices we listed for you above.

We have drafted for you a more formal self introduction email to a new team sample. We have also prepared a more informal presentation focused on the personality of the new member of the team.

Self Introduction Email to a New Team: Formal Example

“Subject: A note from the new Content Marketer

Dear team,

I would like to formally introduce myself to all of you: My name is Jane Williams and I am your soon to be colleague in the Marketing department. I will take over the role of Content Marketer with a start date of March 1st . Under the supervision of my new manager, Marc Martinez, I am going to work on the planning, creating, and sharing of valuable content to attract and convert prospects into customers.

I have completed my MSc in Economics and Business Administration – Brand and Communications Management at Copenhagen Business School in 2019 and I have since worked as a Sales & Marketing Assistant for 2 years at Nordgreen, based in Copenhagen.

I strongly feel that the fact that the company is switching its brand identity allows for an innovative content production strategy, and I welcome the challenge of being a part of this new journey.

I am excited about the opportunity to collaborate with the entire team.

If you have any questions for me, do not hesitate to reach out.

Best regards,

Jane Williams”

Self Introduction Email to a New Team: Informal Example

“Subject: ‘Hello’ from Jane, the new Content Marketer

Dear future workmates,

As you might or might not have heard, a new Content Marketer is joining the team, i.e. me, Jane Williams. I will join the team on the 1st of March and will work under the supervision of my manager, Marc Martinez.

I will be responsible for the planning, creating, and sharing of valuable content to attract and convert prospects into customers as the company switches to a new brand identity. These tasks fit me like a glove, since I am a passionate writer and an avid reader, and I am always in the search for the best ways to create a compelling story.

I have a background in Sales & Marketing both with regards to my educational background and my professional experience, which offer me insights into how good copy can make a product appealing for a customer. I do intend to write compelling copy so our product becomes irresistible for our leads.

When I am not reading, or writing, I love baking bread and doing yoga. (I know, textbook millennial material).

I am looking forward to the stories we are going to write (no pun intended). See you all on orientation day! I cannot wait to get to know all of you soon!

Best wishes,

Jane Williams”

Introduction Email to New Team Insights

An introduction email to a new team can be a great icebreaker for the time the employees actually meet in person. All the pointers can be great conversation starters.

New Employee Introduction Email to Team: When and Why?

New employees can send an introduction email to new team. In this way, the new team can get to know them on a first name basis.

When to Send a New Employee Introduction Email to Team?

The company informs the new team about the latest recruitment during the Preboarding process. However, what is the most appropriate way to get the first point of contact? We recommend a Pre & Onboarding platform, specialized in this introduction process. New employees receive an automatic journey with welcome videos and they also have the opportunity to start a chat with the onboarding buddy and their new team.

If the company doesn’t have this type of software, they also can start this communication via email or other communication channel. New hires can receive a message from their new manager asking for a message for the team.

So, new employees usually send an introduction email to their new team as soon as they are added to the various communication channels and/or the team’s group mail.

The 4 Key Reasons to Send an Introduction Email to New Team

• It will show new employee excitement and enthusiasm for establishing new connections.
• An introduction email to a new team can be a great icebreaker for the time the employees actually meet in person.
• All the pointers in the message can be great conversation starters. Think for example, that new hires are into cross-fit, and they mention this in their email. One of the coworkers shares the same hobby. They have guaranteed an instant connection and an instant start of conversation: ‘how long have you been doing it? where do you go? what do you like most about it?’
• It can make a first time meeting feel more natural, and less uncomfortable.