The Nine Key Elements of a Sample Onboarding Plan for New Employees
A well-drafted sample onboarding plan for new employees can provide an HR professional or a line manager with a step-by-step planning. This will ensure that new hires receive all the essential information at the start of their employment. This will enable them to perform in their roles as soon as possible.
A sample onboarding plan for new employees should aim to increase the teamwork among the employees and improve office culture. Moreover, it should also aim at recouping the costs of recruiting and the costs of onboarding a new employee. This is possible when you attain fast productivity and contribute to the team efforts.
The following are the key features that we decided to include in our onboarding plan template.
This is one of our onboarding plan examples and is based on the strategic onboarding framework and essential moments of your employee journey map.
Be Ahead of Day 1 and Build the Preboarding Phase
Any activity and interaction that occurs prior to day one belongs to the preboarding stage. This phase includes activities such as sending a welcome email from your new manager, and the logistical set-up that would enable you to do your job as early as day one.
Implement Gamification in your Onboarding Plan Template
Another feature of an onboarding plan template for new employees is gamification. Onboarding gamification introduces game-based elements like competition, scores, and rewards to boost their morale as they experience Pre & Onboarding. It aids new hires in building engagement with their new company.
Provide a Successful Day 1 Orientation to your New Hires
The activities included in your Day 1 orientation are crucial for setting the tone for the overall onboarding process and its success. A sample onboarding schedule for the first day at work would include a personal introduction to the other team members. Team integration is crucial for a successful first day on the job. Social connections make the difference in many cases.
Use Onboarding Agendas Templates
During the onboarding process new hires will have multiple meetings. An onboarding agenda template is a ready-to-use onboarding tool or task manager. By using it, organisations leverage to communicate to new hires the key objectives and talking points for each meeting. In this way, they feel prepared for every single one.
Schedule the First Week Activities Strategically
One of the first week’s activities includes, for example, participating in a social activity with the whole department or team. These actions will enable new hires to gain a better understanding of the organisational structure and will help them to get to know their new coworkers.
Here, you find some first-week activities examples:
- Make an onboarding agenda and involved the people required in advance.
- Build structured timelines in your onboarding platform to train your new hires as soon as possible.
- Craft quizzes and videos which will increase the new employee’s engagement from the first week.
- Use the task manager to inform the key stakeholders about their responsibilities when new employees start on the job.
- Start preparing for the first meetings between new hires and coworkers.
- Send the first onboarding survey.
If you implement this strategic onboarding in your company, your new employees will benefit from:
- Getting an onboarding agenda, so they won’t feel lost.
- Receiving all the training needed in a structured and fun way, so we keep our retention rate high.
- Meeting the key stakeholders involved in their role, so new hires will improve their time-to-performance.
- Getting to know the new team much better, so they will be more integrated into the company.
- Sharing their feedback, so you will be able to optimise your employee onboarding processes.
- Have a first idea of how the employee onboarding process will shape out for the following weeks.
You can also set some of employee onboarding process metrics. KPIs are a necessary part of such a complex process as onboarding. Having clear objectives will also help you track the progress of their journey. For example, by using the employee onboarding software introdus, you will be able to track how your new employees’ onboarding is going.
Schedule The First 3 Months
The first 3 months onboarding schedule includes the necessary on-the-job training to be provided for equipping new hires and fellow them with the skills they need to perform effectively on the job.
Furthermore, organisations often start tracking their performance early to that you fulfill their onboarding goals. They can expect the allocation of smaller tasks and projects at first. New employees will eventually transition into taking more ownership of projects, as their onboarding process progresses.
Again, you can expect some progress tracking meetings and surveys along the way. That will ensure that they are on track, meeting the milestones of their onboarding journey.
Check the First 12 Months
After the first 12 months, it is important to review their journey to date. This meeting would not only survey their performance, but also their feelings for being a part of the team. At that point in time they can consider themselves integrated in the team. (You can discover here a sample of onboarding survey questions.)
Additionally, new employees start thinking about their development within the organisation. They can decide together with their manager or mentor what their development goals would be. Furthermore, they will decide on the timeline for achieving those goals.
Keep a Continuous Feedback
Feedback collection is crucial feature for our sample onboarding plan for employees. This is because it allows to have a progress and status report. It is also providing a platform for learning and adjusting.
Company and new employees benefit from feedback and surveying. They express their needs and receive additional support in any “problematic” areas. At the same time, the company has an opportunity to gain insights that can shape future onboarding efforts.
Use Onboarding Tools and Software Solutions
The trend of automating processes is also apparent in the way multiple organisations carry out their onboarding. This is especially the case for employers with large volumes of new hires and a global distribution.
More precisely, multiple employee onboarding solutions have emerged on the market. Their aim is to make onboarding more seamless, less error-prone, more engaging, and more resource efficient.
introdus, another example of an employee onboarding software solution, leverage multimedia content and pre-made timelines. The company combines the available timelines to match new hires specific department. In addition, they can implement add-ons so as to ensure a smooth journey.
A classic example of such tools is a well-structured onboarding checklist. You can use it to build these journeys on your onboarding platform. A sample onboarding plan for new employees should be supported by checklist of activities.
New hires will undertake every stage of their onboarding process. You also can use an offboarding checklist template, when your employees require it.
You can also consult a more specialised onboarding planning, with our software developer onboarding article. The article also includes a checklist and a list of best practices.