Welcome Email to New Staff: Set a Positive First Impression


The welcome email to new staff is proof that your employer is preparing for getting you and any other new staff on board. After all, communication between you and your new employer prior to the start of your new job is crucial for setting up a positive experience.

A welcome and introduction letter to new staff is a simple but effective way to make you feel like a process is in motion for ensuring that your workplace will be ready to receive you on your first day.

Your new staff introduction email confirms that you accepted the job offer and are now a part of a new team. Ideally, a new employee introduction email to team is a continuation of the communication process, which gets set in motion once you sign your new contract.

The team at introdus, employee onboarding software, believes that no shortcuts should be taken when it comes to providing you with a positive and rewarding job start. If your new employer is not even able to set in motion email communication, such as a “welcoming a new staff member email,”  prior to your job start, how can you start your first day with the confidence that you made a good choice signing this new employment contract?

This article will discuss how to welcome a new employee to the team, including some examples of new staff on board messages for fellow staff. If you are interested in discovering more about announcing new employees, we have drafted an entire article on the topic, where you will also find a sample email announcing new employee.

Email to Introduce New Staff


Welcome messages are a simple, but effective way for your new employer to make a positive first impression. 

If your new employer was not even bothered to send an email to introduce new staff, you might find yourself in the very awkward situation of arriving at your new workplace with nobody having a clue about your arrival. It would be not only unpleasant, but also alienating.

If your new teammates were not even aware that someone new was joining their team, then none of them will be mentoring you. Additionally, it can also mean that they have full agendas and no time to devote to you on your first day. So you will find yourself completely alone and isolated, which are feelings no new employee should ever feel when starting a new job.

After such a horrible first day experience you might even reconsider this new employment, why bring your best intentions, your skills and your knowledge to a company that did not even bother informing your new team about your arrival?

Thus, a simple and to the point email to introduce new staff is all it takes to avoid this uncomfortable and unprofessional situation. Let’s see some simple new staff on board email examples.

Welcome Email to New Staff Insights

If your new employer was not even bothered to send an email to introduce new staff, you might find yourself in the very awkward situation of arriving at your new workplace with nobody having a clue about your arrival.

Simple New Staff on Board Email Examples


The new staff on board email does not have to be extremely complex and formal. Of course, each company will have its own communication style, depending on its structure, its industry etc. So the fact that one company selects a more casual style does not mean anything for the quality of your pending collaboration.

After all, it is only understandable that a start-up would use a more informal tone and maybe even channel of communication (such as slack welcome message), while a more hierarchical and well-established corporation would use a more formal tone and communication channel (such as a new staff on board email).

Effectiveness is not given by the length of the message, or the selected format of the message, but actually being able to portray excitement, confidence and being able to inspire trust and motivate you.

Below we are including two simple new staff on board email examples that illustrate this.


Simple New Staff on Board Email Sample: Casual Style


“Hi everyone,

Say welcome to Filip! Filip is our new developer to join us in development starting January 1st! He will take over Mark, as he will be leaving early January as you may recall. Though he has some big shoes to fill, I am confident that we got the right man for the job! Please join me in giving FIlip a warm welcome to the team. We are excited to have you on board!

As part of Filips Pre & Onboarding, he will be paired up with Alex as his onboarding buddy. Expect Alex to reach out to some of you in order to set up some introductory meetings during Filip’s induction week.

Filip, you’ll be soon added to Slack team-channels and additional communication and productivity tools. Feel free to jump into the conversations whenever you’re ready!”


Simple New Staff on Board Email Sample: Formal Style


“Dear team,

Please welcome new team member, Alexandra Doe!

Alexandra will be joining our organisation as a Client Manager with the start date of March 15th.

Alexandra has an experience of 3 years as a Junior Account Manager, where she worked with organisations across the Southern Asia region. Her experience will be crucial as we are expanding our business to the Asian continent.

Alexandra will work under the supervision of Maria Delgado, and Sophia Scott will be her onboarding buddy.

Alexandra is a big board games fan, as she can use her logic and collaboration skills while having great fun with her friends. She enjoys constantly trying new food and getting to know new cultures.

Alexandra is on track to receiving access to all the communication and collaboration tools that we use on a day to day basis. So I encourage you all to welcome Alexandra and make her feel like a part of our team.

Alexandra, I am excited that you are joining introdus, and I can say on behalf of the entire team, that we are looking forward to achieving great things together!You will be soon receiving your log–in to the Preboarding platform. If you need any assistance, do not hesitate to reach me at tlc@hr.introdus.dk.”

Welcome Email to New Staff Insights

The effectiveness of a welcome email to new staff is not given by the length of the message, or the selected format of the message, but actually being able to portray excitement, confidence and being able to inspire trust and motivation in you.

Welcome New Staff Email Sample


If your company is only getting started with sending the “welcome new staff email,” there might be doubts over how to strike the right balance between informing and motivating, communicating excitement and convincing the employee of having made the right choice.

So we have compiled a welcome new staff email template that can illustrate all of these details. You can find the welcome new staff email sample below:


“Dear [name of new staff],

As I will be your manager at [company name], I wanted to reach out and officially welcome you to the team!

I was pleased to receive the news of your acceptance of the employment offer.  So again congratulations for a successful recruitment process and best wishes for what I am sure will be a fruitful collaboration as our new [role that the new employee will fill].

I think that someone with your skills and level of experience will be a great asset to [company name] and that both us and yourself will thrive as a result of our collaboration.

As discussed, your first day will be [start date].

Since we want to make sure you get settled in as smoothly as possible, as part of your Pre & Onboarding you will benefit from the guidance of your onboarding buddy, [buddy name] (who is cc-ed to this email). [She/He] will provide you with additional information about the practicalities of your first day.

We will meet on your first day to discuss your roles and responsibilities in detail. Additionally we will review together your onboarding programme and establish together deadlines and milestones and training opportunities.

Our company is founded on the core values of Constant Improvement and Teamwork. We believe that our best perk and our competitive advantage is a team of professionals always keen to help each other and working together to a shared goal.

Feel free to contact me at [number, email address, etc.] if you have any questions before our meeting on your first day at work.

Again, I am thrilled to have you on board!


[Name and signature]”


If you would like to download the welcome new staff email sample, you’ll find the download link here:

Download the Welcome New Staff Email Template


introdus, employee onboarding software, champions the idea that new staff should be engaged as early as day one of signing the contract and not when the actual employment period starts.

Writing a welcome email to new staff is a simple and cost-efficient way to establish a first rapport with an employee that has just signed an employment contract. It will show that a process is set in motion that will assist the new employee getting started in the job.

Ensure remarkable Preboarding experiences with a Welcome email to new staff and a Pre & Onboarding Sftware.


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