Introduction Email to New Team: Tips and Examples

 

Prior to starting a new job, and right after signing a new contract, a Preboarding process is set in motion by your new employer. Classic examples of preboarding activities are email communication flows. You can expect your employer to formally welcome you to the company via a welcome email to new staff. Additionally, you can expect to be asked for an introduction email to new team, which will be integrated in an email to introduce new employee to team. In this way, your new team can get to know you on a first name basis.

An introduction email to new team is your opportunity to make a good impression at the beginning  of a new employment relationship. After all, it is the very first instance of communicating directly to a team of future coworkers, rather than a hiring manager or a line manager.

introdus, employee onboarding software, champions your right to a great start at your new job. We firmly believe that all your hard work during the recruitment stage should be rewarded with Pre & Onboarding processes that show consideration and introspection for properly setting you on a path to success. In our quest to assist employees, we have drafted many materials and templates that are ready to use and easily customisable, such as a sample email announcing new employee.

We know that you want to make a good impression, which is why we want to provide you with more context on the whys and hows of your self introduction to a new team. Additionally you will find some tips and tricks for your self introduction to a new team.

Introduction Email to New Team: When & Why?

 

It is a quite standard procedure for your new team to be informed in advance about your recruitment and Pre & Onboarding process. After all, they might even be involved in one or more activities. And what is a more appropriate way for them to get a first point of contact with you, than hearing about you from your own words? So your manager could ask you in advance to provide a message for the team, which will be included in the “welcome email for new team member.”

However, even if your manager is not asking you for it, you can still consider sending an introduction email to your new team as soon as you are added to the various communication channels that the company is using, and/of the team’s group mail. It will show your excitement and enthusiasm for starting to collaborate with them.

Additionally, you can think of your introduction email to a new team as a great icebreaker for the time you actually meet everyone face to face. All the pointers in your message can be great conversation starters. It can make a first time meeting feel more natural, and less uncomfortable.

Think for example, that you are into cross-fit, and you mention this in your email. One of your coworkers shares the same hobby. You have guaranteed an instant connection and an instant start of conversation: how long have you been doing it? where do you go? what do you like most about it?

Introduction Email to New Team Insights

You can think of your introduction email to a new team as a great icebreaker for the time you actually meet everyone face to face. All the pointers in your message can be great conversation starters.


New Employee Introduction Email to Team: Best Practices

 

You should not over-complicate things when it comes to the ways to introduce yourself to a new team. There are, however, some best practices you can keep in mind when drafting your email.

 

New Employee Introduction Email to the Team: Subject Line

 

You want your future colleagues to actually read your introduction email. After all, it might be one of the many emails that pile up in their inbox on a daily basis. So you want to ensure that the subject line is concise and to the point.

The subject line should also be reflective of the chosen style and tone of the message. So, for example, a more formal new employee introduction to the team should be preceded by a more formal subject line.

 

New Employee Introduction Email to the Team Tone: Formal or Informal?

 

The best piece of advice we can offer with regards to the tone of the new employee introduction email is to be reflective of the overall tone of the company. How was their communication with you during the application and recruitment process?How was the communication from the moment of signing the contract?

All of these events provide you with some useful hints. Moreover, you can do your own research. You can have a look at the company website, as well as its social media presence.

 

New Employee Introduction Email to the Team: Portray Excitement

 

If you think about the overall goal of sending a new employee introduction email to the team, then it is without doubt showing that you are excited for starting the job, and that you look forward to your future collaboration. So your email has to reflect that.

So, do not shy away from expressing your excitement and that you look forward to meeting everybody and becoming a part of the team.

 

Introducing Yourself to a New Team Email: Examples

 

Looking at a “introduce yourself to a new team” example email can provide you with additional information for how to draft your own version. Just keep in mind the best practices we listed for you above.

To provide you with a better picture, we have drafted for you a more formal self introduction email to a new team sample, as well as a more informal and personality focused new joinee introduction to team.

 

Self Introduction Email to a New Team: Formal Sample

 

“Subject: A note from the new Content Marketer

 

Dear team,

 

I would like to formally introduce myself to all of you: My name is Jane Williams and I am your soon to be colleague in the Marketing department. I will take over the role of Content Marketer with a start date of March 1st . Under the supervision of my new manager, Marc Martinez, I am going to work on the planning, creating, and sharing of valuable content to attract and convert prospects into customers.

I have completed my MSc in Economics and Business Administration – Brand and Communications Management at Copenhagen Business School in 2019 and I have since worked as a Sales & Marketing Assistant for 2 years at Nordgreen, based in Copenhagen.

I strongly feel that the fact that the company is switching its brand identity allows for an innovative content production strategy, and I welcome the challenge of being a part of this new journey.

I am excited about the opportunity to collaborate with the entire team.

If you have any questions for me, do not hesitate to reach out.

 

Best regards,

Jane Williams”

 

Self Introduction Email to a New Team: Informal Sample

 

“Subject: ‘Hello’ from Jane, the new Content Marketer

 

Dear future workmates,

 

As you might or might not have heard, a new Content Marketer is joining the team, i.e. me, Jane Williams. I will join the team on the 1st of March and will work under the supervision of my manager, Marc Martinez.

I will be responsible for the planning, creating, and sharing of valuable content to attract and convert prospects into customers as the company switches to a new brand identity. These tasks fit me like a glove, since I am a passionate writer and an avid reader, and I am always in the search for the best ways to create a compelling story.

I have a background in Sales & Marketing both with regards to my educational background and my professional experience, which offer me insights into how good copy can make a product appealing for a customer. I do intend to write compelling copy so our product becomes irresistible for our leads.

When I am not reading, or writing, I love baking bread and doing yoga. (I know, textbook millennial material).

I am looking forward to the stories we are going to write (no pun intended). See you all on orientation day! I cannot wait to get to know all of you soon!

 

Best wishes,

Jane Williams”

New Manager Introduction Email to Team

 

If you are a new manager taking over the leadership of a team, then there is even more at stake for setting up a good first impression. After all, you are going to play a decisive role in the good functioning of the team. 

Thus, a new manager introduction email to team might be a more special case of a self intro email to the team. You are not only going to show up at work and maybe collaborate more closely with some team members, you are going to be their new leader, their point of reference for crucial decision making and leadership.

For example, a new manager introduction email to team must, among others, inform employees that you are planning to schedule one on one meetings with each individual employee.

We are including below a New Manager Introduction Email to Team Template that is easily customisable to your company’s specific details. Feel free to consult it and draw some inspiration.

 

Download a New Manager Introduction Email to Team Template

Introduction Email to New Team Insights

Use your introduction email to a new team as a medium for showing your excitement and enthusiasm for starting to collaborate with your new team.


A polite and professional introduction email to the new team can create an almost instant connection, so we highly encourage you to take advantage of this opportunity to present yourself to your future colleagues. Be friendly, show enthusiasm and get ready to build meaningful connections at work!

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