Use an IT Onboarding Checklist as a Digital Facilitation Tool
A comprehensive IT onboarding policy and process can be supported by an IT onboarding checklist. Its purpose is to set out the main stages of the onboarding process. Additionally, it ensure that all new recruits have a consistent experience. An IT Onboarding and Offboarding Checklist should be an integral part of a company’s Systems Management Policy.
We have compiled a comprehensive IT Onboarding and Offboarding Checklist Template to aid you. Whether you are in the onboarding phase of your work cycle, this checklist is for you.
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The Three Benefits of an IT Onboarding Checklist
There are multiple benefits to using an IT onboarding checklist. In fact, employee onboarding checklists in general are great tools when dealing with complex processes. Especially, when there are multiple actors involved, sometimes across multiple departments, coordination is easier with the proper tools. So, let’s review some of these benefits:
1. Ensure A Consistent Experience
The use of the IT onboarding checklist ensures that new hires have a consistent experience when accessing and using the systems within the organization.
There is a core of activities that all new hires will require. For example: receiving equipment, and creating and accessing credentials for work software tools.
2. Communicate Information
The IT onboarding checklist will provide you with all information pertaining to the IT-specific elements of your role. You can rest assured of not getting lost during the onboarding process. This is because the checklist provides access to the right information and content to perform effectively in your new role.
3. Boost Confidence
The IT onboarding checklist can make you feel confident. It reassures you that you have the right tools to fulfill your tasks. You will also have access to a simplified learning process. For example, you will know from the very beginning the security guidelines of the organisations. So, your work reflects the spirit of all rules and guidelines.
The Fifth Keys Steps of a New Hire IT Checklist
We have structured our new employee IT checklist into fifth key steps:
Step 1: Initial Requirements
This step addresses your initial needs. The relevant actors need to coordinate and compile a list of equipment, tools, access, etc. For example, this step also includes arranging for a digital ID pass.
Step 2: Email Requirements
In this step, your employer creates your corporate email account as a part of the IT Onboarding.
Step 3: Hardware and Software Set-up
Device configuration is the next step.
Step 4: Mobile Requirement
Your employer might install mobile device management (MDM) on your device. This is especially customary for large corporations, or organisations handling sensitive data.
Step 5: Training Requirements
Your employer will prepare the list of training courses and an accompanying schedule during the IT Onboarding. You can expect training in fields such as data protection, and cyber security, as well as platform/software-specific training.
Optional Step: Remote Working Requirements
The new employees are set up with a virtual private network (VPN) connection. Adequate measures will be in place to ensure you have access to the required resources.
What is an IT Onboarding Software?
An IT Onboarding Software is a tool aiming to streamline your transition into a new company. Moreover, it will give you access to activities, instruments, communication, and networking channels. Also, it will tap into the excitement of starting something new, whilst providing the reassurances that can help release the stress and anxiety.
In a study conducted by introdus, as many as 92% of all interviewed employees agreed that a structured onboarding process is crucial for getting a great start at their new job.
The IT onboarding software allows the implementation of activities and features that are enriching the bureaucratic aspect of the onboarding process. Here are just some of the examples:
- Access to multimedia content
- Access to a buddy programme
- Send and receive custom messaging options
- Enjoy animated learning and gamification
- Be guided by a structured planning
A solid Pre & Onboarding process managed via an IT onboarding software can address this. When these processes are improved and streamlined by technology, they can have a dramatic impact on your welcoming experience. This is due to the fact that online platforms offer unique and efficient ways to provide resources and training opportunities to new hires.
By using IT Onboarding Software, companies can ensure that you are set up for success in your upcoming role.
IT Onboarding: Conclusions
A well-structured IT onboarding process can make the difference between an employee easily integrating and contributing to a company’s culture and goals, and an employee who feels underwhelmed and unsatisfied.
introdus, employee onboarding software, offers a framework for the company to welcome you to the team. It provides you with any training materials and any onboarding documentation necessary for your start in the company.
You will receive notifications via e-mail and SMS. This makes it easy to always keep you informed about upcoming deadlines for checking Pre & Onboarding modules. Additionally, if the employer chooses to implement this feature, you can be the recipient of training modules specifically dedicated to new recruits.