Onboarding Flow Chart: Templates and Examples


The onboarding process for new staff is essential for their success on the new job. You can use an onboarding flow chart to manage your employee onboarding process flow

This article will present both reasons for using an HR onboarding process flowchart, and examples of an employee onboarding flow chart template. You can download the onboarding flow chart template right away.



What is a Onboarding Flow Chart?


Before delving into the onboarding process flowchart templates, let’s start by briefly addressing the question of what is a staff onboarding process.

The new employees’ onboarding begins on the first day of their new employment with an organisation. On-boarding means the process of integrating a new hire into a company. It has a dual purpose:

  • First and foremost, it targets cultural and social integration and relationship-building.
  • Secondly, it has to ensure provision of all the information and skills necessary for the new hire to become a productive employee.

So, we have designed an onboarding flow chart template according to this dual propose. You can use it for inspiration and help with future implementations in your organisation.



What is a Onboarding Process Flowchart?


An onboarding process flowchart graphically shows, in sequential order, the steps of an employee joining a company.

We always emphasise how helpful methods like onboarding automation. So, if you create flowcharts manually, it can be time consuming. You would have to draw by hand all shapes and other elements. However, the new staff onboarding process does not have to be such a daunting process. Especially when there are  simple and effective employee onboarding solutions available on the market. An onboarding process flowchart can represent a useful tool for managing your onboarding process.

In addition, the new hire onboarding flowchart constitutes instrumental notwithstanding the physical location of the onboarding. Thus, it is useful for both a virtual onboarding process, or an on-site new hire process.

You will find more information about what does onboarding mean. Additionally you can read about why you need strategic onboarding.


Two Important Types of Onboarding Flow Chart


We have also decided to provide additional implementation ideas for the flow chart. We are focusing on the new-hire training process flow chart and the IT Onboarding Process Flow Chart.


New-Hire Training Process Flow Chart

Approximately 86% of employees declare that job training is important to them, according to Survey Monkey. 59% of these employees say that training improves their overall job performance. However, only 52% of employees think their employer provides the right amount of training, according to the same study published by Survey Monkey.

Well-trained employees are well-performing employees, which benefits companies: career improvements due to supplementary training programmes predictably benefit employers. In fact, organisations that offer comprehensive training experience a 24% higher profit margin, according to data published by the Huffington Post. 

A new-hire training process flow chart can provide you with an overview of your training activities on your roadmap to being fully boarded into the company.


IT Onboarding Process Flowchart

Timely access to equipment and digital tools is a prerequisite for a successful onboarding of new hires. The Pre & Onboarding Survey carried by introdus, employee onboarding software, confirmed that 75% of all interviewed employees defined having their equipment ready for their first say as extremely important for a successful onboarding experience. 88.5% of the employees highlighted that, when talking about equipment, having their laptop ready is of utmost importance. 84.6% of employees reinstated the importance of having their work email ready for the first day.

We have created for you an applied IT onboarding process flowchart. We conceptualised  our IT onboarding process flowchart as a timeline. Going through this timeline is essential for the new hire in order to complete the IT onboarding journey. It is also essential for the professionals internally managing the IT onboarding process. The timeline is clearly split into 2 stages: Preboarding and Onboarding.

An IT onboarding process flowchart can display in a clear manner the sequential steps required for ensuring that the new hire is prepared to start working productively from their first day. 



Three Reasons to Use an Onboarding Flow Chart


We have selected two main reasons to use an onboarding flow chart, based on data:

1. Most of the Employees Think Pre & Onboarding Process is Crucial for Them

In a study conducted by introdus, employee onboarding software, 92% of all interviewed employees stated that a structured Pre & Onboarding process is crucial for them to get a great start at their new job.

2. Around 20% doesn’t have a formal onboarding programme

There are still many companies that do not offer a comprehensive onboarding programme to their employees. In fact, 22% of companies have no formal onboarding programme according to a study published by Harvard Business Review in 2015.

3. Up to 20% of employee turnover happens in the first 45 days of the employment

According to the paragraph above, it is not surprising to hear that up to 20% of employee turnover happens in the first 45 days of employment.

Michelle Smith, Vice President of Marketing for O.C. Tanner, an employee recognition and incentives consulting company stresses: “this number is even higher with ’emerging’ adults. They define success differently than other generations.” (Referring to Millennials and Gen-Z.)

Onboarding Flow Chart Insights

Approximately 86% of employees declare that job training is important to them.

—According to Survey Monkey.

Onboarding Flow Chart

Onboarding Flow Chart Insights

75% of employees defined having their equipment ready for their first say as extremely important for a successful onboarding experience.

—According to ‘Your Pre & Onboarding Buddy’ eBook 2021.

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Benefits of Using an Onboarding Process Flowchart


There are multiple reasons for utilising an HR onboarding process flowchart on your onboarding plan. We have compiled five essential benefits of using an Onboarding process flowchart:


Provide Visual Clarity

The onboarding flowchart offers visual clarity to concepts that are otherwise difficult to understand. Even if the company will provide documents and work instructions, the information displayed visually will help you to identify points at a glance.


Improve Instant Communication

The onboarding flowchart ensures instant and improved communication of processes and workflows. New employees become familiarised right off the bat with the onboarding process map.


Prepare Proper Documentation

An onboarding process flowchart will represent a form of proper documentation. It will help to prepare an easy process for you. After all, a flowchart is an overview of your Pre & Onboarding strategy.


Coordinate All Stakeholders Effectively

A successful onboarding of an employee would require the participation of multiple stakeholders across the organisation. An employee onboarding flow chart would ensure proper events sequence and a reduced potential for overburdening team members.


Increase Efficiency

Increasing efficiency is possible. The employee onboarding flow chart lists each step necessary to perform in the process. The flowchart helps the HR manager or workforce coordinator remove unnecessary steps in the process. It also ensures that only the steps that represent requirements to reach the endpoint of the process are included.


The Onboarding Flow Chart: Summing Up


To sum up, streamlined processes and tools aid organisations and HR professionals create an onboarding process timeline and thus, provide you with a smooth and effective onboarding process and experiences.

An employee joining process flow chart diagram creates a complete picture of the post-hiring processes. This is reassuring you that your onboarding experiences matter and that your employers puts in the effort to accommodate you into the company from the very first day.

We have drafted additional tools to help you manage your onboarding process. A few examples are: the software developer onboarding checklist, the onboarding checklist template, as well as the IT onboarding checklist. Moreover, we also drafted a sample of onboarding survey questions.

Step into a successful onboarding with an easy to use software.


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