Employee Onboarding Process

Why it is crucial to achieving an employee turnover reduction

 

 

Only 12% of employees agreed that their companies did a wonderful job in their employee onboarding process.

 

Every employee desires to work in an organization where they can hit the ground running and contribute immensely to its growth. However, the major hurdle you have to scale through is the employee onboarding process in your new job. 

It is the new employee process of being welcomed into a role in a firm. According to the statistics carried out by Gallup and reported by Jen Dewar in May 2021, only 12% of employees agreed that their companies did a wonderful job in their onboarding process. 

It was also reported that a good employee onboarding process can improve employee retention by 82% and enhance productivity by over 70%. Hence the ultimate goal of creating an onboarding process for new employees is to ensure that it establishes the right impression in them about working for an organization.

Onboarding Spotlight

A good employee onboarding can improve employee retention by 82%.


—Statistics carried out by Gallup and reported by Jen Dewar.

There is a clear distinction between pre-boarding and onboarding in the process of hiring a new worker. Pre-boarding begins with the employment agreement between a company and an employee. While onboarding starts the day the new employee walks into the workplace. 

In this article, we will discuss the employee onboarding process, how it can be designed and managed to get the best out of employees and save organizations from high turnover and unnecessary cost of periodic recruitment of new workers.

Pre-boarding begins with the employment agreement between a company and an employee. While onboarding starts the day the new employee walks into the workplace. 

Onboarding Meaning

…while onboarding starts the day the new employee walks into the workplace.


Strategic and Structure Employee Onboarding Process

 

How it can be done to achieve the desired goals

Employers spend a lot of money and time to hire you and experiencing a bad employee onboarding process can make you walk out of the employment. This will cause your employer to waste their investment in hiring you and could halt their productivity. 

A strategic and structured employee onboarding process will enhance your enthusiasm about working in an organization. It establishes an employee onboarding system that leads to bliss, job satisfaction, and long-term employee retention. 

Strategic and structured employee onboarding will set the path for your success in your journey with an organization by creating the right impression in your heart, make you valued to be a part of the firm, and offers you a sense of belonging in your new job. 

It offers you an insight into the workflow expectations and you are assured of getting to speed with an effective and successful onboarding process.

 

Key Benefits of the Employee Onboarding Process

 

Enhanced employee productivity: the implementation of successful onboarding of new employees avails them of the relevant information that will boost their productivity. The use of an employee onboarding software helps in achieving this. 

Better employee retention: according to Kate Alshafie in a report in 2020, 33% of employees quit their jobs within 3 months because of the poor onboarding process. Every firm must aim at improving the onboarding process to impress the new workers. 

 

Onboarding Program for New Employees

 

What you need to do to delight your new employees 

The process of onboarding you as a new employee is one of the most important touchpoints that you can have with your employer. The onboarding program for new employees involves some steps to ensure you are introduced into your new roles and understand the required expectations. 

The following are the onboarding programs that make your first day at work experience delightful:

Step 1: Meeting your colleagues: ahead of your resumption, your colleagues would have been informed of your resumption. You will get to meet them and the management team of the company.

Step 2: Having your workstation ready: the feeling is always great when you have your working tools such as a desk, a chair, and a computer ready. No doubt, this will make you feel valued.

Step 3: Exposure to the necessary training programs: in your first days at work, you are required to undergo relevant training programs to improve your efficiency on the job.

Step 4: Attendance of lunch meeting: here, you are required to attend the lunch meeting with the existing team members to allow you to know them better in a relaxed atmosphere. 

Step 5: Concentrate on your training: during the first weeks in the workplace, your focus should be on training to understand the workflow properly to enhance your productivity. 

Step 6: Provide your feedback on the onboarding process: this entails documenting your experience on the overall process. This assists your employer in the evaluation of the process to know what can be improved on subsequently.

 

Onboarding Spotlight

33% of employees quit their jobs within 3 months because of the poor onboarding.


Kate Alshafie in a report in 2020.

New Hire Onboarding

How You Can Master the Strategies Involved

The fact that the offer letter is sent and signed by the employee does not mean the end of the recruitment process, getting the best from the newly employed worker goes beyond that. However, the new hire onboarding sets the path for that, the following strategies can be leveraged for successful onboarding of new employees.

Step 1: How the company communicates its modus operandi to you goes a long way in creating a lasting impression in your mind. When the company’s operation routine is communicated in a manner that resonates with your heart, you are motivated to give your best.  

Step 2: Develop a plan: this entails knowing what you need to know about the workplace. Also, you are required to build a connection with every team member. 

Step 3: Leverage the onboarding platform: the process for onboarding new employees can be made easier with the onboarding portal that offers useful content like employee handbooks, industry terminology, and videos. Accessing the portal ahead of their first day at work will get you accustomed to the new workplace.

Step 4: Provision of the right tools: there is a need to provide useful resources such as training to improve their skills. According to Career Builder, 6 out of 10 employees believe they will acquire new skills in their jobs.

Step 5: Creating a feedback process: another effective and successful onboarding process is engaging the new workers for their feedback about their new workplace. This helps in building communication that pivots valuable connections with the management and improving recruitment practices.  Again, it serves as a tool for measuring the employee onboarding KPIs to ascertain its effectiveness. 

The goal of onboarding for managers is to provide him with the tools he needs to be successful in his role. The checklists of onboarding for managers are meeting other departments like HR, the company’s management executives, and payroll. 

New Hire Journey

At Apple, I was given all the skills needed to perform and make an impact, not just a bunch of random tools.


— Sean Choi, Senior Strategist at The Martin Agency.

Read experience

HR Onboarding Process

 

What you can do to attain ease in the process of onboarding a new employee:

The ultimate aim of the HR onboarding process is to assist you in settling down in your role in a new organization. Therefore, the onboarding plans for new hires are for you to know your work routines and expectations.

In the HR onboarding process, the following steps are needed to have an onboarding process that is devoid of hassle on your first day at work as an employee.

Step 1: Attending the management meeting: this allows you to meet everyone working in the company.

Step 2: Setting clear goals and performance objectives in your new role: you are required to set the goals and objectives you aim to achieve over a specified period, like 3 months, 6 months, and 12 months.

Step 3: Painstakingly go through the roadmap of the key projects you will be involved in your new workplace.

Step 4: Design meaningful work tasks that will be up and running to aid you in the delivery of your work expectations. 

Onboarding Spotlight

The implementation of an onboarding program increases your retention rate by 25%.


According to a report by Urban Bound.

During the Covid-19 pandemic, many organizations leveraged virtual onboarding in their bid to comply with the World Health Organization’s rules and regulations in the management of the virus. 

Team onboarding is achieved by involving everyone in the company in the employee onboarding process. Offering new workers lunch sessions with the other team members promotes team bonding between them.

Furthermore, the use of a talent onboarding procedure helps in achieving an effective employee onboarding process because it is a cloud-based service that saves you a lot of time. 

According to a report by Urban Bound, companies globally experience 20% of employee turnover within the first 45 days of employment. Again, 25% of business firms lose up to 60% of their entire workforce within a year. 

In truth, these unpleasant experiences can be avoided with an effective employee onboarding process that interests the new workers. The use of onboarding tools plays a vital role because the implementation of an onboarding program increases your retention rate by 25%.

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